QuickBooks 2010 on Demand

QuickBooks Financial Software has become the preferred accounting software for the small business market. QuickBooks 2010 On Demand is a task-based reference book, designed to appeal to the QuickBooks user who wants the answer to questions in a hurry. The book is highly visual, with screen shots and callouts describing each step of particular tasks. Accompanying the task steps are cross-references to related sections of the book, tips and short cuts, introductory text, and sidebars that expand on more technical areas of the program. From the starting moments of taking the QuickBooks program out of the box for the first time, through setup of a company, to beginning and ongoing tasks, monthly and less frequent periodic tasks, special features unique to QuickBooks Pro, and aspects of using QuickBooks online, this book provides direction that is quick to find and easy to understand. Whether the user is experienced with QuickBooks and just needs a quick answer to a nagging question, or a novice who doesn't know where to begin, this book provides a unique and detailed resource that can be kept by the your side for easy reference.

Autorentext

Gail Perry is a CPA and a financial journalist. She is the managing editor of AccountingWEB, the online daily news magazine for members of the accounting profession. She has worked in public accounting for more than 20 years and has spent that time helping her clients make the best use of the tax laws and accounting rules that benefit them and their businesses. Gail is a former senior tax accountant with the Big Four firm Deloitte, where she specialized in providing tax planning services and advice to small businesses. Gail has a degree in English and journalism from Indiana University and has written hundreds of newspaper and magazine articles about taxes, accounting, personal and business finances, and financial software. She is the author of more than 20 books, including The Complete Idiot's Guide to Doing Your Income Taxes, Quicken All-In-One Desk Reference for Dummies, and Surviving Financial Downsizing: A Practical Guide to Living Well on Less Income.

Laura Madeira is the owner of ACS, Inc., a software sales and consulting firm located in the greater Dallas, Texas area. Her affiliations with Intuit include being an Intuit Solution Provider, a select member of the Intuit Trainer/Writer Network, Advanced QuickBooks Certified, Enterprise and Point of Sale Certified, and member of the Intuit Solution Provider Advisory Council. Laura is also the author of the Quick- Books 2010 Solutions Guide and Quick- Books Essentials: For All QuickBooks Users, 9+ hours of self-paced video instruction, all offered by Que Publishing. For more than 22 years, Laura has worked with companies of all sizes and from many varied industries. Her focus has been to help the small to mid-sized growing businesses become more successful by automating their internal accounting processes and reporting functions. Additionally, Laura is a guest speaker for Intuit, providing training to thousands of consultants and accountants nationwide. She is also a respected author for Intuit who writes technical training materials presentations and documents her research and review of competing software solutions. Her QuickBooks at Year- End document is one of the most sought-after publications that Intuit offers to its ProAdvisor consultants. Laura has served on two Intuit Customer Advisory Councils, and has been a consultant representing the accountant community during product development for QuickBooks 2010. She earned her accounting degree from Florida Atlantic University. Laura can be contacted through her website: www.quick-training.com.

Inhalt

Introduction xv

1 Setting Up Your Company Accounts with the EasyStep Interview 1

Installing QuickBooks 2

Registering QuickBooks 5

Setting Up QuickBooks in a Multiuser Office 6

Transferring Data from Older Versions of QuickBooks 7

Transferring Data from Quicken 9

Practicing with the Sample Company Files 11

Entering Data for a New Company 13

Setting Up a Bank Account 20

Setting Up Income and Expense Accounts 21

Stopping, Restarting, and Completing the Interview 22

2 Setting Up and Using Payroll Features 25

Setting Payroll and Employee Preferences 26

Setting Up Employees 29

Setting Up Employee Payroll Information 31

Setting Up Employee Payroll Taxes 32

Setting Up Sick and Vacation Benefits 34

Setting Up Payroll Deductions 37

Paying Employees 39

Printing Paychecks 43

Using Direct Deposit 44

Preparing and Paying Payroll Liabilities 46

Creating Employer Payroll Reports 49

Reporting Payroll Taxes with Form 941 50

Paying Federal Unemployment Compensation Taxes with Form 940 53

Preparing W-2 Forms 55

Issuing W-3 Forms 57

Setting Up Independent Contractors for 1099 Forms 59

Setting 1099 Preferences 61

Issuing 1099 Forms 62

Outsourcing Payroll 63

3 Adding or Changing Information After the EasyStep Interview is Completed 65

Setting General Preferences 66

Setting Desktop View Preferences 69

Setting Accounting Preferences 71

Adding Accounts 73

Using Account Numbers 75

Sorting Lists 76

Displaying Lists on Forms 77

Adding Customers 79

Working with the Customer Center 81

Adding Vendors 83

Adding Items 86

Adding Information "On-the-Fly" 91

Moving Items on a List 92

Creating Subitems 93

Editing Information on a List 94

Marking List Items Inactive 95

Deleting Entries on a List 97

Merging Entries on a List 98

Printing Lists 100

Searching for Transactions 101

4 Invoicing and Collecting Income 103

Setting Customers Preferences 104

Creating an Invoice 106

Previewing or Printing Invoices 110

Emailing an Invoice 112

Charging Expenses to a Customer 116

Setting Finance Charge Preferences 118

Creating a Monthly Statement 119

Receiving Payments for Invoices 121

Issuing a Credit or Refund 122

Recording Cash Sales (COD) 124

Making Bank Deposits 125

Receiving Advances, Retainers, and Down Payments 126

Issuing Discounts 127

Tracking Accounts Receivable 130

Viewing the Open Invoices Report 131

Creating a Collection Letter 132

Recording Bad Debts 135

Working with Multiple Currencies 137

5 Making Purchases and Recording Payments 149

Setting Purchases and Vendors Preferences 150

Working with the Vendor Center 153

Using Purchase Documents 154

Reporting on Open Purchase Orders 159

Receiving Goods 160

Receiving a Partial Order 162

Viewing Aging and Unpaid Bills Reports 163

Paying Bills 164

Taking Discounts 165

Using the Check Register 166

Editing Bill Payments 167

Deleting Bill Payments 169

Setting Checking Preferences 170

Writing Checks 172

Printing Checks 174

Voiding Checks 175

6 Collecting and Paying Sales Tax 179

Setting Sales Tax Preferences 180

Creating a Sales Tax Item 181

Creating a Sales Tax Group 182

Charging Sales Tax to Customers 183

Entering Tax Status of Inventory Items 184

Selling Tax-Exempt Items 185

Selling Items to Tax-Exempt Customers 186

Producing Monthly Sales Tax Reports 187

Paying Sales Tax 188

Taking a Discount for Early Payment 189

7 Using Time-Saving Features 191

Memorizing Transactions 192

Memorizing a Group of Transactions 193

Using Memorized Transactions 195

Scheduling Recurring Transactions 196

Changing Memorized and Scheduled Transactions 199

Removing Memorized Transactions 201

Setting Reminders Preferences 202

Using Reminders 204

8 Job Cost Estimating and Tracking 205

Setting Jobs and Estimate Preferences 206

Setting Up a Job 208

Tracking Job Status and Type 211

Using the Job Type Feature 212

Tracking Other Job Info 213

Working With Estimates 214

Invoicing Against an Estimate 217

Reporting on Job Estimates vs. Actual 220

9 Tracking Time 221 …