QuickBooks 2014 on Demand

Auteur

Michelle L. Long, CPA, MBA, is an international speaker, author, and consultant. She is the owner of Long for Success, LLC, and cohost of Ultimate Accounting vCon (www.accountingvcon.com) a virtual conference for accounting professionals.

Since 1999, Michelle has taught tens of thousands of people in seminars or webinars for Intuit, Staples, Office Depot, Small Business Development Centers, and the Kauffman Foundation. Whether Michelle is presenting on using QuickBooks, understanding financial information, improving cash flow, effective marketing, or other topics, people always discover information that is valuable and useful for them in their business.

Michelle has recorded QuickBooks training courses (videos/DVD) and authored QuickBooks Practice Sets (details at www.LongforSuccess.com/Learn-QuickBooks) to help people learn and get more experience and confidence using QuickBooks.

She is the author of Successful QuickBooks Consulting: The Comprehensive Guide to Starting and Growing a QuickBooks Consulting Business, How to Start a Home-Based Bookkeeping Business, and numerous courses for Intuit Academy.

Michelle was named one of 10 Women who Inspire a Profession by Accounting Today, a Small Business Influencer Champion and Community Choice Winner by Small Business Trends, and a Financial Services Champion by the Small Business Administration in recognition of her dedication to helping entrepreneurs and small business owners. Michelle’s blog was named 10 Accounting Blogs Worth Watching by Accounting Today (www.LongforSuccess.com/Blog) and a Community Choice Small Business Influencer too.

Gail Perry is a CPA and a financial journalist. She is the editor-in-chief of CPA Practice Advisor, the leading technology magazine for members of the accounting profession. She has worked in public accounting for more than 20 years and has spent that time helping her clients make the best use of the tax laws and accounting rules that benefit them and their businesses. Gail is a former senior tax accountant with the Big Four firm Deloitte, where she specialized in providing tax planning services and advice to small businesses.

Gail has a degree in English and journalism from Indiana University and has written hundreds of newspaper and magazine articles about taxes, accounting, personal and business finances, and financial software. She is the author of more than 30 books, including The Complete Idiot’s Guide to Doing Your Income Taxes, Quicken All-In-One Desk Reference for Dummies, and Surviving Financial Downsizing: A Practical Guide to Living Well on Less Income.

Texte du rabat

QuickBooks 2014 on Demand is a quick-reference guide that takes the reader through all of the basic features of QuickBooks 2014 from setup and installation through billing and invoices, purchases, collections, sales tax, payroll and payroll taxes, job costing, tracking time, online features, income taxes, inventory, balance sheet items, report preparation, and budgeting. Everything a student who plans to become a small business owner or bookkeeper needs to know to use QuickBooks to organize, track, and oversee the financial operations of a business.

Résumé
QuickBooks 2014 on Demand is a quick-reference guide that takes the reader through all of the basic features of QuickBooks 2014 from setup and installation through billing and invoices, purchases, collections, sales tax, payroll and payroll taxes, job costing, tracking time, online features, income taxes, inventory, balance sheet items, report preparation, and budgeting. Everything a student who plans to become a small business owner or bookkeeper needs to know to use QuickBooks to organize, track, and oversee the financial operations of a business.

Contenu

Introduction xv

1 Setting Up Your Company Accounts with the EasyStep Interview 1

Introduction 1

Installing QuickBooks 2

Registering QuickBooks 5

Setting Up QuickBooks in a Multiuser Office 6

Transferring Data from Older Versions of QuickBooks 7

Transferring Data from Quicken 9

Practicing with the Sample Company Files 11

Entering Data for a New Company 12

Setting Up a Bank Account 19

Setting Up Income and Expense Accounts 20

Stopping, Restarting, and Completing the Interview 21

2 Setting Up and Using Payroll Features 23

Introduction 23

Setting Payroll and Employee Preferences 24

Setting Up Employees 28

Setting Up Employee Payroll Information 30

Setting Up Employee Payroll Taxes 31

Setting Up Sick and Vacation Benefits 33

Setting Up Payroll Deductions 36

Paying Employees 39

Printing Paychecks 43

Using Direct Deposit 44

Preparing and Paying Payroll Liabilities 46

Creating Employer Payroll Reports 49

Reporting Payroll Taxes with Form 941 51

Paying Federal Unemployment Compensation

Taxes with Form 940 54

Preparing W-2/W-3 Forms 56

Setting Up Independent Contractors for 1099 Forms 59

Setting 1099 Preferences 61

Issuing 1099 Forms 62

Outsourcing Payroll 65

3 Adding or Changing Information After the Initial Company Setup 67

Introduction 67

Setting General Preferences 68

Setting Desktop View Preferences 72

Setting Accounting Preferences 74

Adding Accounts 76

Using Account Numbers 78

Sorting Lists 79

Displaying Lists on Forms 80

Adding Customers 82

Working with the Customer Center 86

Adding Vendors 88

Adding Items 92

Adding Multiple List Entries: Customers, Vendors, or Items 97

Adding Information “On-the-Fly” 98

Moving Items on a List 100

Creating Subitems 101

Editing Information on a List 102

Marking List Items Inactive 103

Deleting Entries on a List 106

Merging Entries on a List 107

Printing Lists 109

Searching for Transactions 110

4 Invoicing and Collecting Income 111

Introduction 111

Setting Customers’

Preferences 112

Creating an Invoice 116

Creating Batch Invoices 117

Previewing or Printing Invoices 121

Emailing an Invoice 123

Charging (or Billing) Expenses to a Customer 127

Setting Finance Charge Preferences 130

Creating a Monthly Statement 131

Receiving Payments for Invoices 133

Issuing a Credit or Refund 134

Recording Cash Sales/Sales Receipts 135

Making Bank Deposits 136

Receiving Advances, Retainers, and Down Payments 137

Issuing Discounts 138

Tracking Accounts Receivable 141

Using the Income Tracker 142

Working with the Customer and Payments Snapshots 143

Viewing the Open Invoices Report 145

Using the Collections Center 146

Creating a Collection Letter 148

Recording Bad Debts 151

Recording Bounced Checks 153

Working with Multiple Currencies 155

5 Making Purchases and Recording Payments 167

Introduction 167

Setting Purchases and Vendors Preferences 168

Working with the Vendor Center 171

Using Purchase Orders 173

Reporting on Open Purchase Orders 177

Receiving Goods 178

Receiving a Partial Order 180

Viewing Aging and Unpaid Bills Reports 182

Paying Bills 183

Taking Discounts 184

Using the Check Register 185

Editing Bill Payments 186

Deleting Bill Payments 188

Setting Checking Preferences 189

Writing Checks 191

Printing Checks 193

Voiding Checks 195

6 Collecting and Paying Sales Tax 199

Introduction 199

Setting Sales Tax Preferences 200

Creating a Sales Tax Item 201

Creating a Sales Tax Group 202

Charging Sales Tax to Customers 203

Entering Tax Status of Inventory Items 204

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